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An account has been created for you on the Club-online site for you.

To login, go to the Club-online web site 
(http://www.sandyeast.com/servlet/ShowUserHome?cid=7818).  The 
Seamasters Club id is 7818.  Your login id will be your email name (without the &quot;@some-company.com&quot;) and your password will initially be the same (until you change it, which should be one of the first things you do after logging in).

For example, my email address is &quot;Paul.M.Thompson@thatseacompany.com&quot;, so my login id would be &quot;Paul.M.Thompson&quot;, and the password would be the same.

Along the top, and down the left side are menus.  For most pages, the &quot;Submit&quot; button is used to confirm any changes you've made to the page.  There generally isn't a &quot;Cancel&quot; button - use the &quot;BACK&quot; on your browser, or click the &quot;Member Home&quot; link on the top menu.

Below are some instructions on how to do things using the web site.  Let me know if these are in error, or there seems to be anything missing or confusing.  I have made every attempt to walk through all the processes and describe things &quot;as I see them&quot;, but I can be (rightfully) accused of providing &quot;too much information&quot;.


NOTE: For the Seamasters club section, dates need to be entered using the format MM/DD/YYYY, where &quot;MM&quot; is a 2 digit month (leading &quot;0&quot; if necessary), &quot;DD&quot; is a 2 digit day, and &quot;YYYY&quot; is a 4 digit year.

Changing your password (Step 1 for new members!)
Click on &quot;Member Home&quot; in the top menu, then &quot;Change Password&quot; in the left side menu.  You will need to enter your new password twice.  After you click &quot;Submit&quot; you will be returned to the main screen.  The next time you log into the club-online web site you'll need to use the password you just entered.

Change your name, or your email, or your phone, or your address.
Click on &quot;Member Home&quot; in the top menu, then &quot;Update contact info&quot; in the left side menu.

Change your login ID
The system currently can't do that.  Sorry.

Confirming your attendance at the next (upcoming) meeting
You might see a &quot;Welcome&quot; message with a question in pink, &quot;Are you planning to attend next meeting on ....&quot;.  Click the &quot;Yes&quot;, &quot;No&quot;, or &quot;Not sure&quot;.  This will help the VP Education (Pat Upchurch) and the Toastmaster of the next meeting to assign roles to users, although as a club member you should be actively volunteering for roles.

Confirming your planned attendance at future meetings
Completing this will help your Seamasters officers know to whom they may assign roles at upcoming meetings.  Click on &quot;Member Home&quot; in the top menu, then &quot;Update Availability&quot; in the left side menu.  You will get a matrix of &quot;Will Attend&quot;, &quot;Won't attend&quot; , and &quot;not sure&quot; for the next ten meetings.  Please please please fill this out!  When you indicate &quot;won't attend&quot; or &quot;not sure&quot; for an upcoming meeting, the VP education and VP membership won't assign a role to you for that meeting.  It is your responsibility to find a replacement if you are unable to attend a meeting where you have a role - it doesn't matter whether you volunteered for the role or had it assigned!

Volunteering for roles at upcoming meetings
Click on &quot;Member Home&quot; in the top menu, then &quot;Sign up for roles&quot; in the left side menu. This will present a page with the next 4 meetings, and roles you can fill.  You can click the blue &quot;signup&quot; link in any role to volunteer for that role and your name will appear in that space.  If you need to &quot;un-volunteer&quot;, click your name.  You should get a dialog asking if you want to free up that role for that meeting.  Answer Yes or No.

You can scroll to future meetings using the &quot;Next Page&quot; link and scroll back with the &quot;Prev Page&quot; link.  The system will not prevent you from volunteering for more than one role per meeting, as sometimes we really must do several jobs at a meeting (Grammarian and AH-counter are sometimes combined).

Another way to volunteer for roles at the next meeting by clicking the &quot;Meeting Details&quot; link along the top.  By default, this will give a page with available roles for the next upcoming meeting.  You can scroll to specific meetings with the &quot;Previous&quot; and &quot;Next&quot; links

I want to do a speech!
If you want to do a speech at an upcoming meeting, the first thing to do is volunteer for a speaker slot (#1 or #2) at an upcoming meeting.  See the previous section on how to do that.  From the left side menus, select &quot;Update Speech Details&quot;.  You should get a list of speech roles for which you have volunteered.  Make sure the date(s) displayed are correct.  If you have more than one upcoming speech, you get a list of dates.  For each speech, select the manual from the &quot;Manual list&quot; .  For new members, I'm pretty sure this will be &quot;New C&L Basic&quot;.  Select the speech number from the manual (1-10), then enter the title of the speech.  This information will appear in the meeting agenda that the meeting Toastmaster will print out.

I need a list of officer or member email addresses!
Click on &quot;Club Info&quot; in the top menu, then &quot;Email Lists&quot; in the left side menu.  On the next page, you can click the &quot;Officers&quot;, &quot;Members&quot;, &quot;Visitors&quot;, etc links to get name, phone, and email info.  Or you can click the associated &quot;email list&quot; link to get email lists in three different formats.  To know which format to use, you'll need to know what your email program expects: names separated by commas, by semi-colons, or on separate lines.  This is where you get to read the &quot;help&quot; for your specific email program.  Hopefully you already know how to cut and paste.

NOTE: It's possible to create custom email lists!  Contact a club officer to do this.

I'm a club officer!  I need to assign roles at an upcoming meeting or record &quot;best speaker&quot;, best evaluator, etc. for a previous meeting.
Click on &quot;Officer Home&quot; in the top menu, then &quot;Assign Roles&quot; in the left side menu.   Select the meeting date in the list, then click &quot;Submit&quot;.  You should get a page with the selected meeting date, all possible roles, and current role assignments.  First thing, check the date!!  Make sure you're assigning roles for date intended!!!  You'll notice that not everyone appears in the &quot;Attendee&quot; list for a role.  If a member has indicated (via the &quot;Confirming your planned attendance at future meetings&quot; section above) that he or she will not be present or presence is in doubt for a specific meeting, their name will not be selectable.  Kewl!  NOTE: This same page can be used to enter &quot;Best speaker/evaluator/TT&quot; ribbon winners.  Click &quot;Submit&quot; when you're done.

I'm the Toastmaster of the next meeting!  How do I enter the theme???
First, congratulations on volunteering for this challenging role.  Click on &quot;Meeting Details&quot; in the top menu.  You should get a page where you can volunteer for roles at a specific meeting, but hopefully you've already volunteered to be the Toastmaster.  If not, you can do it here.  When you are the Toastmaster of the selected meeting (and only when you are the Toastmaster), you get some extra boxes on the right where you can pick the meeting format (I.e. the printed agenda format), the meeting theme and any notes.  For meeting format, select &quot;Seamasters: No TT Roles&quot; or &quot;Seamasters: TT roles&quot; if you're adventurous.  Note that the &quot;format&quot; is how the meeting agenda appears when you print an agenda,  See the next stop on printing an agenda.

I'm the Toastmaster of the next meeting!  How do I print an agenda????
Click on &quot;Meeting Details&quot; in the top menu.  You should get a page where you can volunteer for roles at a specific meeting (see the previous step for more things you can do here).  From the menus on the left side, select &quot;Meeting Agenda&quot;.  You should get a page with &quot;Select Agenda for Meeting on xx/yy/zzzz&quot;.  Make sure the date is correct.  If not, select the date in the list box.  Click on either the &quot;View/Update&quot; or &quot;Print&quot; links for either &quot;Seamasters: with TT roles&quot; or &quot;Seamasters: no TT roles&quot;.  &quot;View/Update&quot; gives you the agenda in the current browser window.  &quot;Print&quot; gives you the selected agenda in a separate browser window, more suitable for printing.  The &quot;Seamasters: with TT roles&quot; agenda includes some space on the form for people to enter Table Topics speakers and subject.  &quot;Seamasters: No TT Roles&quot; leaves these lines out.  The information in the agenda is everything that members have already entered.  You can't change it here - only view/print it.  See the other sections for changing things.

To Print, select the &quot;Print&quot; link on the line next to &quot;Seamasters: No TT Roles&quot;.  In your browser &quot;page setup&quot; or &quot;print preview&quot;, try to scale printout to 65% of normal.  This should get the entire agenda on one page (which is the ultimate goal).  If you can, you may want to change you left / right / top / bottom printer margins to as small as possible.  Try to get the agenda to print on a single page.


I want to enter or modify the details of my past and future speeches
Click on &quot;Member Home&quot; in the top menu, then &quot;Update speech details&quot; in the left side menu.  The &quot;View all speeches&quot; gives a page where you can view your speeches, delete them, and add new ones, but not change any details.  The &quot;Update past speeches&quot; gives you a page where you can update the manual, speech #, and title of past speeches - see the section on &quot;I want to do a speech&quot; to update details of upcoming speeches.

Note: some of the links like &quot;Well rounded chart&quot; and &quot;Table topics&quot; and not working quite right yet.

I'm a club officer and I want to update a member's past speeches.
Drat!  This function is not available any more!  You'll have to log in as &quot;administrator&quot;, click the &quot;Sign in as...&quot; link, then sign in as the member and follow the instructions above for editing details of past speeches.

I'm a club officer and I want to add a prospect, guest, or new member.
Click on &quot;Officer Home&quot; in the top menu, then &quot;Add Member&quot; in the left side menu.  If you want to just add a member, select &quot;Add member&quot;.  If you want to go through the prospect / guest / new member process, select that.  The difference is that entering a new &quot;prospect&quot; gives you the option (which you can skip) to send a confirmation email to the person, and requires you to specify the password.  Enter the first and last name, email, and user id.  For user id I suggest the user's email name but without the &quot;@whatever.com&quot; domain suffix.  For example, for a user with an email address &quot;Tall.M.Pompson@my-fabulous-company.com&quot;, I suggest a user id of &quot;Tall.M.Pompson&quot;.  Adding &quot;new member&quot; sets the password the same as the user id automatically, but when adding a prospect you have to specify the password.

I'm a club officer and I want to have an announcement displayed on the main page.
Click on &quot;Club Info&quot; in the top menu, then &quot;Announcements&quot; in the left side menu.  Click &quot;Click here to add a new announcement&quot;.  On the next screen, enter the name.  This is the only thing that is not changeable once you complete the announcement, so make sure you're happy with it.  Enter the text of the announcement in the &quot;text&quot; box.  NOTE You can enter HTML here!  To enter a &quot;clickable&quot; web page URL link, you might wish to format it like this:
All officers should attend one of the upcoming TLI training sessions!  Members may also attend.  There are some good sessions!  For schedule info, see <a href=&quot;http://www.d26toastmasters.org/tli-and-officer-training/index.php&quot; target=&quot;_blank&quot;>the D26 web site</a>
If you don't know HTML, you should just past the link into the text box and let users cut/paste it into their browser.




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